Moving all your office furniture and belongings from one location to another can be a daunting task. There are so many things that can go wrong – small objects can get lost, you could go over budget, and many other possible issues can arise. But by preparing yourself and your team ahead of time, you can avoid many of the mishaps and stress that can come up on moving day.
7 Tips to Successfully Move Office Furniture
Moving all your office furniture and belongings from one location to another can be a daunting task. There are so many things that can go wrong – small objects can get lost, you could go over budget, and many other possible issues can arise. But by preparing yourself and your team ahead of time, you can avoid many of the mishaps and stress that can come up on moving day. Next time you need to change offices, follow these seven tips to make the process easier for you and your staff:
Inform Employees of Their Role in the Move
The success of any move is reliant on good communication and organization. Make sure employees are aware of their role in the move, what they need to do, and when they need to do it. This will help minimize confusion and chaos on moving day. For example, assigning certain tasks and roles to specific employees can make things easier. That way they know exactly what to do and every task that needs to be done will be completed as planned.
You can also set due dates for employees to finish up various tasks, such as packing and cleaning, to ensure that they are done promptly. Something else to consider would be creating a moving committee that is in charge of planning for the move. They can help to oversee the preparations and help keep things organized.
Have a Plan for Moving Smaller Objects
Small objects like desk lamps and office supplies need to be moved too! The problem with these items, however, is how easily they can become misplaced or lost. To prevent this, there should be a plan in place for how these smaller items will be moved and tracked. Try having them packed all together in larger bins that are easier to keep track of.
The items could be organized into groups by bin. This could include labeling each box with a specific letter or number and then creating a list that corresponds to that symbol. This method helps keep track of small objects that need to be kept together and avoids any last-minute scrambling. It also makes finding items during unpacking much easier.
Use the Move to Clear Out Unwanted Items
One of the best ways to make a move less chaotic is to purge unnecessary office furniture and supplies. You will already be going through every one of your things for packing, so might as well get rid of anything that you don’t need or use on a regular basis. It’s like killing two birds with one stone. As a bonus, you won’t have to go through the cleanout process at a later date and the new space won’t be full of clutter.
Most used office furniture, books, and other items can be donated to local thrift stores or charity organizations. By getting rid of unneeded documents, furniture, and supplies, there will be fewer things to keep track of during the move, making the process quicker overall.
Make an Inventory of Your Furniture
Before you start packing up your workspace, take an inventory of your office furniture and supplies. This will help you to create a packing list and will ensure that nothing is forgotten or left behind. While you are doing this, take a moment to note the condition of each object or piece of furniture by listing any scratches, marks, or imperfections, you can see if any damage was done while moving. This is especially true if you’ve hired a moving service so that you can show that your belongings have been tarnished during transportation.
Budget the Move
Moving can be expensive, so it’s important to create a budget and stick to it. Determine how much you can afford to spend on the move and make sure all of your expenses are accounted for. This includes hiring a moving company, purchasing packing supplies, and renting a storage unit if necessary. By planning out the costs in advance, you can determine a fair price range and avoid the frustration of spending more than expected.
Don’t Forget Cleaning
As you pack all those items and furniture, take the time to clean up a little. After books and supplies are removed from a drawer or cabinet, wipe everything down as you go. The old space should be left cleared out and clean for future use. In advance, you’ll likely want to clean your new office space as well. Make sure you have all of the necessary cleaning supplies on hand so you can get the job done quickly and efficiently. While some people are prepping the new space, others can be packing up the old one. And once the furniture comes in, it will already be clean for the new office.
Hire a Professional Moving Service
Lastly, to make the move even simpler you can hire a professional moving company. They have the experience and expertise to get the job done quickly and efficiently, without any stress on your part. Professionals can also help you stay within your budget, and will ensure that your move goes smoothly from start to finish.
By following these tips, you can make your office move less chaotic and more organized. Moving can be stressful, but with a little preparation, you’ll find that it can be a simple process with successful results.
